Contract Analyst

Company: Gulf Bend Center
Location: Victoria
Posted on: May 3, 2022

Job Description:

EDUCATION AND EXPERIENCE REQUIRED: Bachelor's degree, from an accredited institution, with a major in accounting, finance, business administration, and/or another business-related field.Preferred: BBA in Accounting. Working knowledge of computerized accounting systems and Microsoft Office Suites. A minimum of two years' experience in regulatory work experience in Fund and/or Governmental accounting.DEGREE AND/OR CERTIFICATION REQUIRED: BBA minimum required. Working experience that meets the jobs needs are considered.REPORTS TO: ControllerJOB PURPOSE: Prepare, monitor, maintain and review all contracts and grants. Provide on-going budget and programmatic monitoring to ensure compliance with all contractual obligations. Work under the general supervision of the Controller with moderate latitude for the use of initiative and independent judgment.ESSENTIAL FUNCTIONS and DUTIES:1. Facilitate communication and collaboration between all contract stakeholders, including but not limited to State contractors, third-party vendors, grant contractors, etc., and act as the liaison between contractors and program staff.2. Assist in the flow of procurement processes and prepare contracts in accordance with prescribed templates, guidelines, and established contract policies and procedures for new and/or renewal contracts.3. Assist in the evaluation of contract risk assessments and the development of a contract monitoring plan.4. Determine the effectiveness of contractor operations and compliance.5. Maintain and monitor all contractor files and ensure accessibility of information.6. Assist and monitor grant application processes, including budgetary needs.7. Organize and manage all post-award administrative grants.8. Serve as coordinator and liaison between grant administrators and program staff.9. Work with program staff to ensure adherence to grant goals and monitors grant activities for compliance.10. Maintain budgetary information and manage records to document grant activities and prepare grant reporting and invoicing.11. Assist in the development of policy and procedures related to procurement, contracting activities, and grant activities.12. Plan and implement training for staff as needed to ensure program needs and guidelines are met related to procurement, contracts, and grants.13. Ensure compliance with established policy, procedures, requirements, laws, and regulations.14. Manages all reporting and submissions for all departments related to performance contracts, state and federal deadlines, grant requirements, etc.15. Assist in monitoring and coordinating external financial audits and/or reviews, including accumulation of data and information, monitoring, and reporting.16. Stay currently informed on Medicare, Medicaid, and develop understanding and knowledge of the financial impact and requirements of CCBHC certification.17. Processes information by auditing internally and verifying financial data.18. Prepares monthly, quarterly, and year-end financial reports as requested by Controller.19. Attend out-of-town meetings as deemed necessary.20. Cross train within the Accounting department and work as part of the Accounting department team.21. Must maintain regular and reliable attendance.22. Complies with telework/remote agreement (as approved).23. Performs other related work, including special projects, as assigned.24. Uses the trauma informed care approach when providing services and working with others.

• Understands the Three E's of trauma-informed care.
  • Understands the Four R's of trauma-informed care.
    • Understands the six key principles of trauma-informed care.KNOWLEDGE, SKILLS, ABILITIES, and COMPETENCY:General Competencies:1. Working knowledge of governmental accounting2. Ability to evaluate and summarize financial and management records3. Ability to communicate effectively orally and in writing4. Excellent organizational skills5. Thorough computer experience to include - Microsoft Word, Excel, and Outlook6. Cooperative attitude and teamwork within the department and throughout the Center7. Model professionalism by appropriate dress, language, ethics, and work habits8. Good verbal and written communication skills including9. Experience with equipment including telephone, calculator, computer/laptop, fax machine, copier, scanner, are essential in the performance of daily job dutiesTrauma-informed:A trauma-informed approach to care "realizes the widespread impact of trauma and understands potential paths for recovery; recognizes the signs and symptoms of trauma in clients, families, staff, and others involved in the system; and responds by fully integrating knowledge about trauma into policies, procedures, and practices, and seeks to actively resist re-traumatization." The six key principles of a trauma-informed approach include: safety; trustworthiness and transparency; peer support; collaboration and mutuality; empowerment, voice and choice; and cultural, historical and gender issues (Substance Abuse and Mental Health Services Administration [2014]).
      • The Three E's of Trauma: Events, Experiences, and Effects.
        • The Four R's: Key Assumptions in a Trauma Informed Approach - Realization, Recognize, Respond, Resist Re-traumatization.PHYSICAL REQUIREMENTS and ENVIRONMENTAL CHECKLIST: Abilities required to perform the essential and marginal tasks of this job: Walking, operating office equipment, standing, operating motor vehicle, light lifting (under 15 lbs), sitting, ability to see, identify colors, light carrying (under 15 lbs), hearing (with aid), straight pulling, ability to write, ability to count, ability to read, simple grasping, ability to tell time.Work site and environmental conditions that apply to this job: Travel by car 10% of time, inside, working closely with others, working alone.CRED/PRIV REQUIRED? Yes DRIVING REQUIRED: YesINTERPERSONAL RELATIONSHIPS:1. Interacts with employees' contractors, customers, community, family members, referral sources, governmental sponsoring and funding entities, program auditors, advocacy groups, and the media in accordance with Center policies.2. Ability to communicate effectively, both verbally and in writing.3. Ability to plan and schedule work and implement directives without constant supervision.4. Ability to present a professional appearance and conduct when representing the Center.5. Ability to work cooperatively and productively with supervisor, individuals, co-workers, and groups of persons at all levels of activity, contributing to a strong spirit of teamwork.6. Ability to establish and maintain effective working relationships with staff, other agencies and the public using tact, courtesy and good judgment.OTHER REQUIREMENTS OR CONDITIONS:1. Must have computer experience to include, Microsoft Word, Excel, and Outlook.2. Valid Texas Driver's License and good driving record as defined by Gulf Bend Center.3. Must be insurable by Center's liability carrier if employee operates a Center vehicle or drives a personal car on Center business.4. Must complete all CORE training requirements in month which they are due.AAP/EEO StatementGulf Bend Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Keywords: Gulf Bend Center, Victoria , Contract Analyst, Accounting, Auditing , Victoria, Texas