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Administrative Assistant

Company: Nave Museum
Location: Victoria
Posted on: November 23, 2022

Job Description:

Victoria Regional Museum Association, Inc.

The Nave Museum

306 W. Commercial St.

Victoria TX 77901


*Administrative Assistant *

Reports to Executive Director

40 Hours per Week

$30,000 - $35,000

The job is a full-time position whose primary function is to provide administrative support to the Executive Director and Board President. Essential Duties will be a primary focus, with additional duties listed below.

*Essential Duties: *

* Under the direction of the Executive Director and Board of Director Committees for Fundraising andMembership, this position will primarily:

* Membership growth and development.

* All areas of Fundraising, Business Sponsor program - research new ideas, implementation, and working said opportunities.

* Record-keeping and reporting.

* Strong skills in hospitality, customer service, and secretarial.

* Willing to be cross-trained.

* Assist in day-to-day operations of the museum during scheduled business hours, including a rotating weekend schedule.

* Assist with installing and de-installing exhibitions and preparing the galleries, pedestals, and other equipment needed in exhibit spaces.

* Assist with preparing Invitations, Exhibit Guides, Labels, Price Lists, and Banner images for each exhibit.

* Assist with keeping social media current, including but not limited to website, Facebook, Instagram, etc.

* Bookkeeping knowledge.

* Strong organizational skills are necessary; you must prioritize and organize multiple activities.

* Strong typing skills with accuracy and attention to detail.

* Must be able to work effectively under pressure and meet deadlines.

* Essential reading and writing, and math skills.

* Proficiency in Microsoft Word, Outlook, and Excel is required. Microsoft Publisher is a plus.

* Must have reliable transportation.

* Other duties _may_ be assigned.

*Additional Duties: *

* Must be *reliable.*

* Provide administrative support to the Executive Director.

* Provide administrative support to the Board President.

* Assist in setting up meetings and openings.

* Attend weekly staff meetings.

* Assist with maintaining office work.

* Assistance in opening and closing the building, greeting visitors, conducting gallery tours, and ensuring collections' safety and security.

* Assist with maintaining office equipment management and repair needs.

* Assist with preparing Membership Brochures for renewal mailings, display in the museum, and businesses with display racks.

* Provide proofreading for all print materials produced.

* Assist museum as needed, including dusting, mopping, sweeping inside/outside, and cleaning bathrooms.

* May be asked to assist with the training of volunteers.

* Must be present at openings and other special events on evenings and weekends.

* Answer the phone in the absence of the Executive Director, taking messages or providing information regarding exhibits.

* Education or Experience: Associate's or Bachelor's Degree or equivalent work experience.

* Nonprofit experience is helpful.

* Must know how to use a printer, scanner, and copier machine.

*Physical Demands: *

An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may enable individuals with disabilities to perform essential functions. While performing this job, the employee must regularly stand, walk, sit, use hands and fingers, handle or feel, reach with hands and arms and talk or hear. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl. The employee must regularly lift and move up to 10 pounds, frequently lift and move up to 25 pounds, and occasionally lift and move up to 40 pounds. This job's specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

*Work Environment: *

The work environment characteristics described here represent those an employee encounters while performing this job's essential functions. The noise level in the work environment is usually quiet.

Job Type: Full-time

Pay: $30,000.00 - $35,000.00 per year


* 8 hour shift

* Monday to Friday

* Weekend availability

Ability to commute/relocate:

* Victoria, TX 77904: Reliably commute or planning to relocate before starting work (Required)


* Office: 7 years (Preferred)

Work Location: One location

Keywords: Nave Museum, Victoria , Administrative Assistant, Administration, Clerical , Victoria, Texas

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