HR and HRD Administrative Assistant
Company: Gulf Bend Ctr
Posted on: June 6, 2021
HR and HRD Administrative Assistant
WORKSITE LOCATION: Gulf Bend Regional Plaza, 6502 Nursery Drive,
Victoria TX 77904
PAY RANGE: $12.46 - $13.70 EEOC CODE: Administrative Support
Worker FLSA STATUS: Non-exempt
SHIFT: FT, Monday thru Friday, 8:00am to 5:00pm; some early or
late scheduling as needed.
REPORTS TO: Human Resources Generalist
LEVEL OF SUPERVISION REQUIRED: General
EDUCATION AND EXPERIENCE REQUIRED: High School Diploma or GED
equivalent and 2 years HR related experience.
Preferred: 3-5 years' HR related experience.
DEGREE AND/OR CERTIFICATION REQUIRED: n/a
JOB PURPOSE: This position will perform HR related duties on an
administrative level working in supporting HR and learning and
development functions. Receives visitors and employees, determines
nature of business, and directs person to desired location. Answers
calls to, receives incoming messages, and gives general
information. Supports employee relations' functions. Serves as a
back-up to the HR Generalist.
ESSENTIAL FUNCTIONS and DUTIES:
Maintains favorable image at reception area of department and
maintains visitor protocols. Greets and signs in visitors.
Maintains positive interaction with all employees.
Maintains a strict standard of confidentiality in handling
Company sensitive information, reports, and correspondence.
Assist in administration of quotes, invoices, purchase orders,
travel coordination, check requests, and payments for
Orders supplies for HR/HRD departments.
Compiles birthday list as requested by Marketing Specialist by
15th of each month.
Sends new hire and termination list to Medical Records Director,
Marketing Specialist, and Program Specialist by the 5th day of each
Completes and monitors driving record check every two years with
Texas Counsel Risk Management Fund and documents in employee
Maintains compliance and monitors monthly state and federal OIG
checks and documents in employee file by the 15th of each
Maintains compliance and monitors annual CANRS checks and
documents in employee file by the 15th of each month.
Maintains compliance and monitors annual HHSC Employee
Misconduct Registry, Nurse Aid Registry checks, and documents in
employee file by the 15th of each month.
Maintains compliance and monitors annual criminal history checks
and documents in employee file by the 15th of each month.
Maintains compliance and monitors auto liability insurance and
documents in employee files.
Maintains compliance and monitors drivers license documents in
Provides BLS/Heartsaver renewal notifications to HRD.
Maintains compliance for professional liability for LPC-I, LPC,
contract physicians and others as required.
Communicates non-compliance for all employee
checks/credentials/licensure with billing, HR Generalist, HRD, or
any other relevant employee as needed.
Maintains and shares compliance for credentials with billing and
HR immediately after updated.
Processes, maintains, coordinates, and shares credentialing for
practicums, medical students, contractors, and volunteers.
Maintains compliance for eVerify and documents in employee file.
Enters new hire/rehire information in eVerify system within two
days of DOH/DORH. Keeps I-9 forms up-to-date.
Prepares student nurse packets.
Works with Citizens Medical Center to schedule orientation for
employees newly hired to Crisis Department.
Schedules monthly TB Clinic for staff new hires and staff
Creates employee ID badges.
Maintains and assists in the coordination of Customer Service
Star Awards, Wellness Program, Tuition Reimbursement, and other
employee relation activities.
Assists HRD with administration of Healthy You at GBC
Prepares reports on findings and metrics for HR, HRD, and Board
by the 5th of each month.
Schedules new hires' first day activities and required
documentation, schedules new hires for 90-day meeting with HR
Director, and acts as an ambassador with on-boarding in Relias,
DATIS, and GBC Passport.
Distributes, collects, and maintains records for company
Maintains electronic employee files and medical files. Assists
HRD with electronic training files as needed.
Assists in HR and HRD audits.
Picks up and distributes mail daily within HR/HRD
Schedules meeting rooms as requested.
Completes special projects as assigned by Director of Human
Participates in developing department goals and objectives and
Works closely with and provides assistance to and back up to
other HR or Training and Development staff.
Maintains company news and other publications in DATIS.
Acts as an agent of change.
Maintains regular and reliable attendance.
Is familiar with incident reporting/forms and disaster plans and
Complies with telework/remote agreement.
- Uses the trauma informed care approach when providing services
and working with others.
- Understands the Three E's of trauma-informed care.
- Understands the Four R's of trauma-informed care.
- Understands the six key principles of trauma-informed
KNOWLEDGE, SKILLS, ABILITIES, and COMPETENCY:
Excellent communication skills, both written and verbal, strong
organizational skills, and the ability to interface effectively
with all levels of the organization.
Ability to handle multiple priorities in a confidential
Proficient on PC including Microsoft Office, Excel, and
Strong attention to detail.
- Ability to perform tasks effectively and efficiently.
A trauma-informed approach to care "realizes the widespread
impact of trauma and understands potential paths for recovery;
recognizes the signs and symptoms of trauma in clients, families,
staff, and others involved in the system; and responds by fully
integrating knowledge about trauma into policies, procedures, and
practices, and seeks to actively resist re-traumatization." The six
key principles of a trauma-informed approach include: safety;
trustworthiness and transparency; peer support; collaboration and
mutuality; empowerment, voice and choice; and cultural, historical
and gender issues (Substance Abuse and Mental Health Services
- The Three E's of Trauma: Events, Experiences, and Effects.
- The Four R's: Key Assumptions in a Trauma Informed Approach -
Realization, Recognize, Respond, Resist Re-traumatization.
EQUIPMENT, TOOLS AND MATERIALS
Computer, telephone, projectors, calculator, fax machine,
scanner, and copy machine are used in performance of essential job
- Various forms of paperwork are handled in performance of
essential job duties.
PHYSICAL REQUIREMENTS and ENVIRONMENTAL CHECKLIST: Abilities
required to perform the essential and marginal tasks of this job:
Walking, operating office equipment, standing, operating motor
vehicle, light lifting (under 15 lbs), sitting, ability to see,
identify colors, light carrying (under 15 lbs), hearing (with aid),
straight pulling, ability to write, ability to count, ability to
read, simple grasping, ability to tell time.
Work site and environmental conditions that apply to this job:
Travel by car 10% of time, inside, working closely with others,
CRED/PRIV REQUIRED? Yes DRIVING REQUIRED: Yes
Interacts with employees' contractors, customers, community,
family members, referral sources, governmental sponsoring and
funding entities, program auditors, and advocacy groups.
Work behavior must be compatible with Center value statement and
Policies and Procedures contributing to an environment of problem
solving, building trust, conflict resolution, and customer
Ability to plan and schedule work and implement directives
without constant supervision.
Ability to present a professional appearance and conduct when
representing the Center.
Ability to work cooperatively and productively with supervisor,
individuals, co-workers, and groups of persons at all levels of
activity, contributing to a strong spirit of teamwork.
- Ability to establish and maintain effective working
relationships with staff, other agencies and the general public
using tact, courtesy and good judgment.
OTHER REQUIREMENTS OR CONDITIONS:
Current State of Texas Driver License or if you live in another
state, must be currently licensed in that state. Liability
Must be insurable by Center's liability carrier if employee
operates a Center vehicle or drives personal car on Center
Good driving record as defined by Gulf Bend Center.
Must complete all CORE training requirements prior to the due
Must have computer experience to include: Microsoft Word, Excel,
and Outlook. Must have good organizational skills to achieve
multiple deadlines. Ability to type 40 wpm.
- Must maintain regular attendance and reliability which is
critical to business operations. This is a fulltime position. Days
and hours of work are Monday through Friday, 8:00am to 5:00pm or
agreed upon hours 100% of the time, to ensure consistency and
completeness of program's processes. Evening and weekend work may
be required as job duties demand.
Gulf Bend Center provides equal employment opportunities to all
employees and applicants for employment and prohibits
discrimination and harassment of any type without regard to race,
color, religion, age, sex, national origin, disability status,
genetics, protected veteran status, sexual orientation, gender
identify or expression, or any other characteristic protected by
federal, state, or local laws.
This policy applied to all terms and conditions of employment,
including recruiting, hiring, placement, promotion, termination,
layoff, recall, transfer, leaves of absence, compensation, and
Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without notice.
Keywords: Gulf Bend Ctr, Victoria , HR and HRD Administrative Assistant, Other , Victoria, Texas
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