STUDENT REGISTRATION & RECORDS TECHNICIAN (FULL-TIME, TEMPORARY)

Company: Del Mar College
Location: Corpus Christi
Posted on: May 4, 2025

Job Description:

STUDENT REGISTRATION & RECORDS TECHNICIAN (FULL-TIME, TEMPORARY)

If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information.

Posting Number- S1046
This position is open to- Open to All Applicants
Department- Registrar
Position Type- Non-Exempt
Employment Status - Temporary
Salary - $15.89-$24.62
Open Date- 04/29/2025
Close Date- 05/29/2025
Open Until Filled- No

Position Summary Information
Job Description Summary
This position is under the direction of the Registrar and is responsible for performing academic, continuing education and contract education records functions, course registrations, state reporting data entry, end-of-term processes, and other related duties. Works closely with academic deans, faculty chairs and continuing education staff to provide registration and student records services and support.

Minimum Qualifications
- Associate's degree AND three (3) years related work experience to include computer based data entry and customer service.

- OR -

- Five (5) years related work experience to include computer based data entry and customer service.

Required Job Knowledge, Skills, Abilities
- Knowledge of general office policies and procedures.
- Ability to operate general office equipment including document scanners.
- Proficiency in computer based data entry.
- Ability to communicate effectively, both verbally and in writing.
- Ability to relate successfully with students and staff of various cultural, social, or educational backgrounds.
- Ability to use judgment, discretion, and decision making skills in dealing with confidential and sensitive issues.
- Ability to problem solve by questioning, organizing, researching, analyzing, processing, and interpreting information.
- Ability to work independently and as a team member; ability to handle multiple tasks and responsibilities; and ability to learn and adhere to College policies and procedures.
- Ability to work independently and as a team member.
- Ability to handle multiple tasks and responsibilities.
- Ability to work at other campuses or remotely if needed.

Preferred Qualifications
- Three (3) years experience in post-secondary education with student records, credit or continuing education courses, computer based data entry, and customer service.
- Experience evaluating and articulating transfer courses/credits.

Experience with international students/SEVIS Experience with Texas CBM reporting.
Special Instructions to Applicants This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Job Duties
- Maintain electronic student files by entering updates and/or deleting records as required; and maintain integrity of student data.
- Maintain current knowledge of federal and internal regulations such as FERPA.
- Verify enrollment and residency status following established guidelines.
- Utilize Datatel/Colleague enrollment system to process student registrations for academic, continuing education and contract training type courses.
- Monitor course wait lists via Datatel/Colleague.
- Process registrations received electronically via Datatel/Colleague.
- Perform academic transcript evaluations.
- Image and prepare academic transcripts requests (via SoftDocs).
- Maintain current knowledge of College activities and programs; assist with academic records processes such as process grade changes, process courses cancelations, run and distribute edit rosters, process no show cancellations, provide technical support/lab assistance for online registration during arena and related registration events.
- Review and process forms necessary to process changes such as reinstatements, withdrawals, schedule changes, and grade changes.
- Assist department chairs/faculty with schedules, class rolls, enrollment in selective admissions programs, transferring course enrollments, and troubleshooting registration problems.
- Assist with end-of-term processes such as GPA calculation for repeated courses, dual credit grade reporting to ISD's, Charter Schools, Early Colleges.
- Completion of final graduation audits.
- Preparation of correspondence for eligible and ineligible graduation candidates.
- Monitor transcript requests waiting for final grades and/or graduation posting to be included.
- Preparation and mailing of diplomas and assist with graduation ceremony.
- Work day, evening and weekend hours as needed to support registration initiatives and special events throughout all College campuses and centers.
- Additional related duties may be assigned.
- Provide excellent customer service to students, faculty, and staff; provide students, faculty, and staff accurate information and assist in rectifying issues/problems.

To apply, visit: https://dmcjobs.delmar.edu/postings/29685

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Keywords: Del Mar College, Victoria , STUDENT REGISTRATION & RECORDS TECHNICIAN (FULL-TIME, TEMPORARY), Professions , Corpus Christi, Texas